Work with paycodes

Paycodes organize time or money that you earn and identify spans of time for payroll purposes.

• Duration paycodes are day- or hour-based and accrue time. For example, they can be used for vacation or sick time.
• Money paycodes accrue monetary amounts. They can be used for a bonus.
• Cascading paycodes charge or debit amounts across multiple accrual codes.

Cascading paycodes consist of a parent paycode and a number of children paycodes that are related to the accruals that the cascading edit cascades through. Only the parent cascading paycode appears in the timecard body. The cascade itself appears in the Totals tab.

Paycodes can be tracked as productive time or as non-productive time, which does not appear as totaled hours. Productive time can be included or not included in the total scheduled hours.

Paycodes in hourly timecards

Add or edit a paycode

1. Select the appropriate day.
2. In the day detail panel, tap Add Paycode.
3. In the Amount panel, do the following:

• • Select a paycode from the Paycode drop-down list.
  • For hour or money paycodes, enter the appropriate value in the Amount field.
  • For duration paycodes, enter the time associated with the paycode in either of the following ways:
    • Enter the starting time in the Start Time field and the ending time in the End Time field.
    • Enter a symbolic amount, such as Full Sched Day or Half Sched Day, in the Amount field.

4. Tap Apply and then tap Save.

• When changing paycodes, note the following:

• • • The associated amount on each day is set to blank when you are changing paycode types.
    • Any comments associated with the amounts are applied to the new paycode type.
    • Any transfer associated with a paycode is kept and applied to the new paycode type.
    • If a paycode is changed to another type and no new amount is entered, the paycode edit is deleted when you tap Save.
    • If a paycode is changed to another type and then back to the first paycode, the previously entered data is lost and must be re-entered. However, if you tap Cancel or Refresh before you tap Save, the original data is returned.
    • When a paycode is changed to another type and an invalid amount is entered, the paycode edit is deleted when you tap Save. However, if you enter multiple amounts, the valid amounts are saved when you tap Save.